APPLY FOR MINING ADMINISTRATER
Mining Administrator
Gilbarco
Witbank, Mpumalanga
JOB TITLE: Mining Administrator X 2
DEPARTMENT: Mining Operations
REPORTING TO: Mining Operations
LOCATION: Witbank Mpumalanga
ADDITIONAL INFO: Travel to mines may be necessary from time to time.
Overtime might be required, especially during month ends or financial year end. This is a 12 months contracts.
PURPOSE OF POSITION
Responsible for timeous and accurate processing of customer billing, Accounts Receivable and Open Deliveries including processing of job cards and maintaining financial controls to achieve set working capital targets
KEY RESPONSIBILITIES
Quote generation and submission
Maintenance task files consolidation from various mines into one analysed file.
Consolidation of overtime report
Management of out of contract billing and funnel management from quotes.
Regularly visits to key customers and build relationships to ensure the invoices are processed and paid in a timely manner
Resolving customer queries in a timely and professional manner
Clearing open job cards/outstanding orders daily and weekly to ensure timely invoicing to customers
Open Delivery management to acceptable limits
AR kept at 10% of total book
Invoice submission to mining houses through various channels including online
Invoice sign offs tracking and resolution
DELEGATION OF AUTHORITY
As per Board-approved DOA and as necessary for functions outside the DOA
As delegated by the Managing Director, when necessary
POSITION RELATIONSHIPS
Internal
Finance billing team
Technicians
Site managers
External
Suppliers
Customers
MEASURES OF PERFORMANCE (INDICATORS)
Leading
Outstanding Job cards >7 days to be escalated to Technicians
Outstanding Job cards >14 days to be escalated to Site Manager
Daily follow ups on paperwork to contractors and Technicians before close off business
Lagging
95% of jobs cards submitted, accurately and billed within 48hrs of receipt time
98% of all maintenance task captured and reported on monthly
95% OTD on quotes to clients
98% of all invoices OTD to mines to keep Open deliveries low
AR kept at below 10% of total book across all mines
PERSONAL QUALIFICATIONS & EXPERIENCE
Education/achievements
Grade 12 Certificate or NQF 4
Advanced Computer Literacy Certificate
Relevant Post-Matric Qualification in accounting
Creditor and billing accreditation
Experience/Knowledge
3 -5 years’ administration experience,
Good communication skills and interpersonal relations,
Reliable with good ethical conduct
Accuracy
Ability to communicate in two of the provincial languages,
SAP Business 1 experience (advantage)
Specific Skills
Customer Service Orientated,
Advanced skills in the following software packages is essential: PowerPoint, MS Excel and MS Word
Must be able to multi task and work under pressure to meet specific timelines.
SAP is a requirement
Potential Skills
Has to be agile to work in various departments with various teams
Operations and Finance
ROLE SPECIFIC COMPETENCIES & BEHAVIOURS
Competency
Utilises Critical Thinking
Positively copes with change; applies knowledge and skills effectively in new environments.
Motivated by the challenge of new work; comfortable with ambiguity; proactively seeks answers.
Quickly learns when faced with new challenges and strives to enhance his/ her knowledge and skills.
Applies past learning to solve current problems
Listens & Responds to Customers’ Needs
Demonstrates deep understanding of customer expectations and end user needs.
Dedicated to exceeding customer expectations.
Uses unfiltered customer feedback to make improvements in process, products and services.
Is committed to excellence and understands how daily work impacts the customer.
Drives for results
Consistently drives high quality, on-time results.
Demonstrates the sense of urgency and the flexibility needed to achieve results; immediate impact.
Organizes and prioritizes to drive results.
Gilbarco Veeder-Root represents the leading brands of solutions and technologies that provide convenience, control, and environmental integrity for retail fueling and adjacent markets. In 2002, the Gilbarco and Veeder-Root companies combined into one marketing brand, with distinctive and complementary business lines, services, and sales capabilities. Veeder-Root is the world’s leading supplier of automatic tank gauging and fuel management systems and one of the few companies in the industry to design, manufacture and service its own products; supplying and integrating the broadest range of new and proven technologies to reduce cost of ownership, enhance environmental integrity, and improve performance and profitability for petroleum marketers and commercial fueling enterprises worldwide.
Vontier is a $3B global industrial technology company focused on smarter transportation and mobility. Our five operating companies—Gilbarco Veeder-Root, Global Traffic Technologies, Teletrac Navman, Matco Tools, and Hennessy Industries—are united by a powerful purpose: mobilizing the future to create a better world. Our portfolio of trusted brands includes market-leading expertise in mobility technologies, retail and commercial fueling, fleet management, telematics, vehicle diagnostics and repair, and smart cities. Vontier’s pioneering solutions advance safety, security, efficiency, and environmental compliance worldwide.
Energized by our shared purpose and values, we have a strong culture shaped by a deep organization-wide commitment to inclusion, diversity, and equity (ID&E) and corporate responsibility. Eight vibrant global employee resource groups serve as powerful focal points for connection, community, and advocacy, and we actively support community causes through Vontier Cares. We offer flexible remote and in-person, open-space work options.
The Vontier Business System (VBS), our engine for success and our competitive advantage, powers every aspect of our business performance through a continuous improvement mindset. As we look to the future, we will continue to evolve VBS to prepare our teams for new challenges and opportunities, and to stay on the forefront of changing technologies through fast iteration and focused experimentation. To learn more about us visit: www.vontier.com
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